{"id":13447,"date":"2020-12-01T12:16:45","date_gmt":"2020-12-01T10:16:45","guid":{"rendered":"https:\/\/www.powtoon.com\/blog\/?p=13447"},"modified":"2025-07-29T14:26:06","modified_gmt":"2025-07-29T12:26:06","slug":"best-video-messaging-tools-for-teams-what-to-look-for","status":"publish","type":"post","link":"https:\/\/www.powtoon.com\/blog\/best-video-messaging-tools-for-teams-what-to-look-for\/","title":{"rendered":"Best Video Messaging Tools for Teams: What to Look For?"},"content":{"rendered":"Read Time: <\/span> 5<\/span> minutes <\/span><\/span>\n

We\u2019ve all been there \u2014 trying to explain a complex topic on a virtual call, having to repeat yourself over and over again, and all that \u201ccan you see my screen?\u201d<\/p>\n\n\n\n

Let\u2019s face it, remote communication<\/span> can be tedious, not to mention, time-consuming. <\/p>\n\n\n\n

Video<\/span> messaging tools help bridge the gap, allowing teams of all sizes to capture what they want to say in a much more productive, effective, and visual way. <\/p>\n\n\n\n

Currently, there are several video<\/span> messaging tools available on the market, which vary in features such as recording length, video<\/span> editing capabilities, sharing options, etc. This article provides a complete overview of what video<\/span> messaging tools are, how different teams are harnessing them, and which features to look for. <\/p>\n\n\n

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What is Video Messaging? <\/strong><\/h2>\n\n\n\n

For global or distributed teams, video<\/span> messaging makes it easier to communicate and collaborate asynchronously. <\/p>\n\n\n\n

Imagine \u2014 instead of crafting another long email or trying to find a timeslot for everyone to meet, you can simply record what\u2019s happening on your screen, including the movement of your cursor, to deliver instructions, demo a product<\/span>, present results, and transfer knowledge quickly and effectively.   <\/p>\n\n\n\n

Technically speaking, a video<\/span> messaging tool or \u201cscreen recorder\u201d comes in the form of a Chrome extension or desktop application, which allows you to record your screen, webcam, or both. Once you\u2019re done recording, you can then share this \u201cvideo<\/span> message\u201d with your audience via email or group chat. <\/p>\n\n\n\n

In most cases, video<\/span> messaging tools also give you a centralized library or workspace where you can save, organize, and access all of your video<\/span> messages at once. <\/p>\n\n\n\n

How are Different Teams Using Video Messaging? <\/strong><\/h2>\n\n\n\n

No matter what role you\u2019re in, video<\/span> messaging can simplify your everyday tasks. Here are just a few examples of how different teams are harnessing this awesome visual format: <\/p>\n\n\n\n

Sales<\/h3>\n\n\n\n

Video<\/span> messages allow sales teams to connect with prospects on a more personal level. Instead of writing another dry email, SDRs and AEs can express their sales pitch through their voice, screen, and face \u2014 just as they would in person.   <\/p>\n\n\n\n

Customer Support<\/h3>\n\n\n\n

Making customers happy often boils down to giving timely and valuable responses. Support and success teams are using video<\/span> messages to deliver smoother onboarding, respond to support tickets, and direct users to exactly what they\u2019re looking for on a given website or product<\/span>. <\/p>\n\n\n\n

Marketing<\/h3>\n\n\n\n

Video production<\/span> is a costly undertaking. A video<\/span> messaging tool offers marketers an effective yet inexpensive method for demoing a product<\/span>, revealing a new website, and engaging with audiences on social media.<\/p>\n\n\n\n

Learning & Development<\/h3>\n\n\n\n

Upskilling and reskilling employees can be time consuming \u2014 especially the content creation<\/span> part. L&D teams are using video<\/span> messages to create reusable content<\/span> like how-to\u2019s, software walkthroughs, and tutorials to facilitate faster learning<\/span> experiences. <\/p>\n\n\n\n

HR <\/h3>\n\n\n\n

A lot of meaning gets lost within written text. With video<\/span> messaging, HR teams are building more engaging conversations \u2014 whether they present company-wide changes, preview their employer brand, or showcase open positions on their company website. <\/p>\n\n\n\n

IT<\/h3>\n\n\n\n

Reading long, technical documents and presentations causes many employees to tune out. Video<\/span> messages provide a great alternative for IT managers<\/span> who want to visually demonstrate new tools, deliver security best-practices, and answer common IT questions. <\/p>\n\n\n\n

Creative<\/h3>\n\n\n\n

The challenge with design feedback is that it doesn\u2019t always translate successfully through text. Video<\/span> messages are extremely effective in that they allow teams and clients to provide clear instructions and comments to designers. <\/p>\n\n\n\n

What Makes for a Great Video Messaging Tool? <\/strong><\/h2>\n\n\n\n

A quick Google search will bring up numerous video<\/span> messaging tools, ranging from free to paid. The question is: which tool should you pick? And what features are critical for your team? <\/p>\n\n\n\n

For starters, most video<\/span> messaging tools on the market are built for individual users, not teams. <\/p>\n\n\n\n

Those that are built for teams place major limitations on their free version<\/strong>, leaving you with basic screen recording features, restricted sharing options, and zero video<\/span> editing capabilities.<\/p>\n\n\n\n

In the table below, you will find a clear break down of all the free features <\/strong>currently made available by leading video<\/span> messaging tools, including our very own, Powtoon<\/span> Capture<\/em>:<\/p>\n\n\n\n

Let\u2019s face it, remote communication<\/span> can be tedious, not to mention, time-consuming. <\/p>\n\n\n\n

Video<\/span> messaging tools help bridge the gap, allowing teams of all sizes to capture what they want to say in a much more productive, effective, and visual way. <\/p>\n\n\n\n

Currently, there are several video<\/span> messaging tools available on the market, which vary in features such as recording length, video<\/span> editing capabilities, sharing options, etc. This article provides a complete overview of what video<\/span> messaging tools are, how different teams are harnessing them, and which features to look for. <\/p>\n\n\n\n

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Go Beyond Video Messaging with Powtoon Capture <\/strong><\/h2>\n\n\n\n

Unlike other video<\/span> messaging tools that restrict free functionalities, Powtoon<\/span> Capture gives your team the freedom and flexibility to go beyond screen recording. And the best part is, all these features are completely free: <\/p>\n\n\n\n

1. Edit & Enhance your Video Message<\/h3>\n\n\n\n

Done recording your video<\/span> message? With Capture, you can level it up by adding animation<\/span>, background music, CTAs, sound effects, text, and more \u2014 directly within the Powtoon<\/span> Studio.<\/p>\n\n\n\n

2. Align your Brand Voice<\/h3>\n\n\n\n

Whether you\u2019re creating a video<\/span> message for employees, clients, or prospects, keeping it on brand is key. Capture allows you to add your company logo, custom characters, and any other brand elements. <\/p>\n\n\n\n

3. Customize your Video Frame <\/h3>\n\n\n\n

Most video<\/span> messaging tools provide a single camera frame style \u2014 be it a circle or a rectangle. Wouldn\u2019t it be great if you could customize your frame style and sizes for a more personal look? With Powtoon<\/span> Capture, you get to choose from three unique frame styles and three different sizes.<\/p>\n\n\n\n

4. Enjoy Unlimited Sharing Options <\/h3>\n\n\n\n

Getting a shareable link is great. But being able to download your video<\/span>, embed it on your website, and share it directly to social media and work channels with just one click \u2014 now that\u2019s a true time-saver! <\/p>\n\n\n\n

Start Video Messaging like a Pro! <\/strong><\/h2>\n\n\n\n

Powtoon<\/span> Capture is available now on Google Chrome store.  All you need to do is visit the Chrome Web Store and add the Powtoon<\/span> Capture extension.<\/p>\n\n\n

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We\u2019ve all been there \u2014 trying to explain a complex topic on a virtual call, having to repeat yourself over and over again, and all that \u201ccan you see my screen?\u201d Let\u2019s face it, remote communication can be tedious, not…<\/p>\n","protected":false},"author":70,"featured_media":13460,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"twitterCardType":"","cardImageID":0,"cardImage":"","cardTitle":"","cardDesc":"","cardImageAlt":"","cardPlayer":"","cardPlayerWidth":0,"cardPlayerHeight":0,"cardPlayerStream":"","cardPlayerCodec":"","footnotes":""},"categories":[2],"tags":[],"class_list":["post-13447","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-explainer-2"],"yoast_head":"\nBest Video Messaging Tools for Teams: What to Look For? - Powtoon Blog<\/title>\n<meta name=\"description\" content=\"Video messaging tools allow teams of all sizes to capture what they want to say in a much more productive, effective, and visual way.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.powtoon.com\/blog\/best-video-messaging-tools-for-teams-what-to-look-for\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Best Video Messaging Tools for Teams: What to Look For? 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